Support Staff / Registrar - Compensation: $28,000 - $30,000 in Phoenix, Arizona

Job Title:              SUPPORT STAFF/REGISTRAR
Salary:                   $28,000 ? $30,000 DOE
This is a full time, 11 month position from August 1 ? June 31.  7:30am ? 4:30pm
(This job requires some evening and Saturday attendance)
The Support Staff/Registrar is expected to act in such a manner as to make the first impression a positive one.  It is imperative that the person employed in this position display, at all times, acceptable professional and ethical standards.  These expectations include:  confidentiality, courtesy, cooperation, positive attitude, reliability, punctuality, accuracy, efficiency, timeliness in respect to deadlines and respectfulness to others.  Be familiar with and follow all FERPA (Family Educational Rights & Privacy Act) and HIPPA (Health Insurance Portability and Accountability Act) laws and requirements. 
Reports to:  Support Staff/Registrar reports directly to the School Office Manager
Qualifications:
·         Under general supervision, performs routine-to-moderately complex clerical and/or secretarial work to ensure the efficient and effective office operations
·         Must be team oriented with excellent interpersonal and communication skills
·         Focuses on problem solving; maintaining confidentiality; listening to others; having a two way dialog; remaining open to others? ideas and contributing to building a positive team spirit
·         Demonstrated ability to remain calm and professional in an environment with frequent interruptions
·         Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations
·         Strong organizational skills, exercise independent judgment, prioritize tasks, as well as the ability to handle multiple projects professionally and meet deadlines with a high degree of accuracy
·         Knowledge of:
o   Office practices, procedures, equipment, computers, telephone etiquette, and letter writing
·         Proficient in computer skills (word, excel, Microsoft Office, & student management system)
·         Have a valid Fingerprint Clearance Card issued by DPS
·         Have a valid CPR and First Aid certificate
Duties:
·         Maintain appearance of front office (quiet, clean) and desk area (clear)
·         Respond to inquiries and request for information and assistance from the parents and the general public
·         Use independent judgment in determining urgency of meeting with school personnel or administrators; referring all guest to appropriate offices or school personnel
·         Work with the various programs associated with enrollment; Itinio (application), Edline (parent form portal), PowerSchool
·         Facilitate returning student enrollment
·         Be responsible for new student enrollment process:
o   Set up tours, ambassadors
o   Organize orientation days and procedures
o   Prepare materials for new student assessments
o   Organize and make arrangements for new student assessments
o   Update and prepare paperwork for new student admission
o   Prepare documents for new student information meetings
o   Collect documentation required for new student application process
o   Communicate with parents regarding the enrollment process
·         Prepare for lottery
·         Track payments of student fee/waiver
·         Facilitate registration day
·         Enroll new students into PowerSchool, Edline, Blackboard
·         Process all enrollments
·         Make up student files and ensure all paperwork is submitted
·         Process all withdrawals
·         Produce transcripts and attendance letters for students
·         Track summer school courses taken and update transcripts in PowerSchool
·         Assist School Office Manger with:
o    SAIS reporting
o   Charter Estimated Counts
o   Scheduling of students
o   Presentation Schedule
o   Student/Teacher/Course uploads
o   Schedule changes
o   Upload grades
·         Assist with beginning and end of the year processes; student file processing; updating and transfer of academic permanent records and transcripts
·         Assist with preparation of documents for yearly audit
·         Set up and manager Parent / Teacher conferences
·         Set up and maintain enrollment in:
o    After School programs
o   Tutoring programs
·         Track payments made to:
o   After School program
o   Fees for special classes
o   Fees for testing (PSAT, AP)
o   Fees for misc. (Disneyland, Movie Day, Yearbook, etc.)
·         Input Highly Qualified Teacher
·         Prepare sub plans
·         Back up for Support Staff
OTHER:
Note:  This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job.  The School Office Manager may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
All interested applicants must submit the following documents electronically to Ms. Jamie Bledsoe at jbledsoe@goasa.org (no phone calls please)
a) Cover Letter (include: name, current address, phone number, and email address)
b) Resume
c) Letters of recommendation (3)
Deadline for applying is April 26th.  Qualified candidates will be contacted the week of May 6th regarding testing/interview date and time.  Testing/interviews for qualified candidates will be held mid-May.